·         Budget and planning checklist preparation

·         Management of budget and planning checklist

·         Management of vendor payment list so important due dates are not missed

·          Custom event planning binder

·          Vendor referrals; availability and pricing provided

·          Scheduling vendor appointments

·         Vendor contract review

·          Face-to-face meetings (planning meetings, vendor appointments, etc.)

·          Act as main liaison between client and vendors

·         Event design service

o        Consultation to discuss overall style and vision for event

o        Development of event design, décor and theme concept, including colors, lighting, linens, décor, etc.

o        Design presentation meeting 

o        Two different inspiration boards pulling together design elements

·         Generate ideas for favors, table numbers, place cards and menus

·         Assistance with wording of invitations, programs and menus

·         Assembly, addressing and mailing of invitations; postage to be paid by client

·         Receive and track guest RSVPs

·         Guest list and table seating assistance

·         Coordinate hotel room blocks for guests, if needed

·         Deliver hospitality gifts to hotels

·         Assembly of menus, programs and favors

·         Assist with last-minute errands leading up to the event day

·         Return rental items to vendors after the event

·         Advice, consultations and miscellaneous services as needed

·         Coordinating the event day to ensure a smooth day

o   One in-depth consultation to discuss event details, taking place up to two weeks before the event date

o   Vendor confirmation and detailed timeline of event

o   On-site event coordination (this includes one lead coordinator and one assistant)

  §    Oversee vendor set up and make sure they are on schedule

  §    Act as a point person for questions and problems

§   Set up items for the event, including programs, place cards/seating chart, favors, card table numbers, menus, candles, and other special items

  §    Greet guests and direct them to the event area

  §    Assist guests in finding their designated table

  §    Coordinate the flow throughout the event

  §    Pack up set-up items, and deliver to client or other designated person

  §    Distribute final payments and gratuities to vendors

  §    Use of extensive emergency kit